How Dayprints Reminders Work
Dayprints task reminders are prompts attached to tasks. You can set one for the task's scheduled time, ten minutes before, one hour before, or a custom time. The prompt appears through the in-app due surface and can also arrive through Web Push on an explicitly registered device. When a task repeats, its saved reminder timing can carry forward to future occurrences.
Free accounts support up to 5 reminders waiting to fire at once. Plus supports up to 100 at once. Pending, processing, and retry-scheduled deliveries count; delivered, failed, and cancelled ones do not, so this is concurrent capacity rather than a lifetime total. Each task can have one active reminder.
This article describes the shipped scope and how to use it. For a method that starts with the purpose of each prompt, see the practical task reminder guide.
Add a reminder from a task
A reminder belongs to a specific finite task, such as sending a document, beginning a planned work block, preparing for an appointment, or following up with someone.
Open the task and choose the prompt time. If the task already has a scheduled start, the standard options make it easy to remind at that time, ten minutes before, or one hour before. A custom time supports a different preparation or decision moment.
The task remains the source of truth. Its title, notes, planned date, due date, scheduled start, and estimate describe the work. The reminder's job is to bring the relevant task back to attention at a useful moment.
Dayprints is not claiming a full calendar here. A scheduled start is a field on a task, not an event-grid or calendar-sync system.
Use scheduled and unscheduled task options honestly
A task with a scheduled start has a natural reference point for reminder choices. Select at-time when you can begin immediately. Choose an earlier option when setup or transition is required.
An unscheduled task can still use a custom reminder if there is a real action window—for example, call while an office is open or follow up after an agreed interval. However, adding an arbitrary alert does not make an overfilled day workable.
Plan the task first. Decide whether it belongs today, estimate what it requires, and clarify the next action. Then use the reminder only if timing adds value.
The task reminder best-practices checklist helps turn vague task names into prompts that can be acted on.
In-app reminders surface due work
The in-app channel brings due reminder information into the Today experience, including the reminders line and badge. It keeps the prompt close to the daily task flow rather than creating a separate planning system.
When it appears, open the task and choose the appropriate action: begin, complete, update the plan, or cancel a reminder that no longer applies. A notification is not an instruction to ignore new facts. It is a timely return to a decision you made earlier.
If you repeatedly dismiss the same kind of prompt, revise the task title, timing, or active set. The product can surface the reminder, but it cannot make vague or unrealistic work startable by itself.
Web Push is explicit and best-effort
Free can register up to two browser devices for Web Push; Plus can register up to five. Permission is requested only after you choose Add this device, and each device can be removed separately. iPhone and iPad require iOS/iPadOS 16.4 or later, Dayprints installed on the Home Screen, and permission requested from that installed app.
Push delivery depends on the browser, operating system, network, and power state. It is useful for ordinary task prompts, not emergency, medical, or safety-critical timing. If a registered endpoint expires, Dayprints removes it from active delivery rather than retrying it forever.
What counts as an active reminder?
An active reminder is a logical delivery that has not reached a terminal state. In practical terms, reminders waiting to be delivered, currently being processed, or scheduled for another attempt count toward capacity.
Once a reminder is successfully sent, permanently fails after its allowed attempts, or is cancelled, it no longer consumes an active slot. This prevents historical reminders from filling the limit forever while ensuring an in-flight prompt does not free capacity prematurely.
The system tracks delivery attempts separately so temporary delivery problems do not create duplicate logical reminders. It also rechecks cancellation before sending where possible.
For users, the important distinction is simple: the limit applies to prompts still in motion, not every reminder you have ever created.
Free supports 5 at once; Plus supports 100
On Free, up to five reminders can be waiting to fire at once. On Plus, the limit is one hundred at once. Each task can have one active reminder.
These are maximum concurrent capacities, not targets. A small number of specific reminders is usually more effective than filling every slot. If the Free reminder limit is reached, Dayprints preserves the task draft and offers the option to save the task without the reminder. The task itself is not blocked merely because reminder capacity is full.
You can also remove or cancel an obsolete reminder to free room. The product presents the exact limit and gives a free resolution path before the upgrade option.
Quota enforcement happens on the server for capacity-increasing actions. Hiding an interface button is not the security boundary.
Reminder timing options
The built-in choices support common jobs:
- At the scheduled time: begin immediately.
- Ten minutes before: make a small transition or gather nearby materials.
- One hour before: complete more substantial preparation or local travel.
- Custom time: choose a different preparation, decision, departure, or follow-up moment.
Select based on what must become possible, not a universal default. If a dependency takes a day, create and plan that preparation as its own task rather than assuming a one-hour alert can solve it.
The at-time or before-time guide helps match that choice to the action the prompt needs to support.
The chosen time is interpreted in the user's timezone and stored safely for delivery. Timezone changes require careful handling so the product can preserve the intended local moment.
Task reminders, recurrence, and review reminders
Task reminders remain attached to individual task occurrences. When a task repeats, Dayprints carries the saved timing forward as future occurrences are materialised. Separately, you can opt in to one end-of-day review reminder at a chosen local time. It uses Web Push, requires a registered device, and does not consume task-reminder capacity.
Dayprints does not include location triggers, calendar sync, escalation automation, or a separate daily-planning nudge. If you need a location-triggered system or more complex recurring automation today, Dayprints' current scope will not replace it.
For the calm daily loop, one-off reminders cover common needs: bring a chosen task back at its planned start, prepare early, act during an availability window, or follow up once.
Delivery reliability and privacy boundaries
Reminder delivery uses a queue and attempt record designed to avoid duplicate sends during retries. Temporary failure can be retried up to the system limit; terminal failure frees capacity.
Task titles are not supposed to appear in operational logs or analytics. Push content necessarily uses the task title in the current experience, so the user controls whether to opt in and which browser devices to register.
Do not use ordinary productivity reminders for emergency, medical, or safety-critical timing where delayed or failed delivery could cause harm. Appropriate specialist systems and safeguards should remain primary.
A sensible first reminder
Choose one task where timing clearly affects action. Make its title a verb-led next step, attach essential context, and select the latest moment that preserves enough preparation.
After delivery, notice whether you could act. If the task was clear but the time was wrong, adjust the next one. If the alert duplicated a task you already saw, use fewer reminders. The value comes from better decisions, not notification volume.
Start using Dayprints reminders free: attach one actionable prompt to a real task and register a browser device only when Push adds value. Free lets up to five reminders wait to fire at once while the Today loop keeps the underlying work visible.